![]() ![]() ![]() When using Outlook for Office 365 with an Exchange Online account, then you’ll see a simplified option for either granting delegate access to your Calendar as well or not. Granting a Delegate permissions to manage your Calendar. To make them a true delegate for your Calendar, you should also enable the option Delegate receives copies of meeting-related messages sent to me. There is a general setting in the main Delegates dialog (see image above) to control whether or not you will still receive these messages yourself as well. If you want your colleague to be able to process your meeting requests and responses, then you need to use the Delegates dialog as well. Select the Inbox folder of your Exchange mailbox.įile-> Account Settings-> Delegate Accessĭelegates are people who are allowed to send on behalf of you. If you only want to provide someone access to (some of) your mailbox folders, then you should not use the Delegates dialog but set folder level permissions instead. This is the main thing and difference to be aware of. However, by doing so, you also grant these people the permission to send out emails on your behalf (via the From field), which often isn’t desired. Often, people prefer to grant permissions via the Delegates dialog as it allows them to set the permissions on multiple folders such as the Inbox, Calendar and Contacts folder in one go and Outlook automatically informs the user about it via email. What are the differences between setting the permissions via the Delegate dialog and the Permissions tab? I noticed that the people for which I set the permissions per folder do not show up in the Delegates dialog. Under the Favorites folder, you will now see your selected folder.When I want to grant someone permissions to my Exchange mailbox, I found that I can either do this via the Delegates options dialog or via a right click on the folder-> Properties-> tab: Permissions.Right-click on the desired Public Folder, and select Add to Favorites.Navigate to the Public Folder you would like to access using the instructions above.To add a folder as a favorite, follow the following steps. You will also be able to view and make changes to the calendar that is attached to the public folder. As long as you have the appropriate permissions, you will now be able to view all of the messages that you have sent (in your sent folder) and received in the public folder.Select the appropriate folder and public folder. The public folders are listed in alphabetical order by department.Click on the arrow to expand the section and then select All Public Folders. You will now see a new section in the navigation bar on the left side of the screen called Public Folders - your email address.Open the Outlook email application and click on the ellipsis in the bottom left hand corner. ![]() Accessing Public Folders in Outlook 2016 or 2019 The public folder is mapped to the Outlook application, not to your email account. If you switch to a different computer, you will need to follow this process again. The following instructions will assist you in mapping a public folder into Outlook 2016 or 2019. ![]()
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